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Help System

Add/Edit Recording

This page allows users to either add or edit a recording to our database.

Step One - Logon

1. First, you must be logged onto NewAgeReporter using your User Name and Password.
2. Click on the Recordings tab on the menu bar. The default page is the Add/Edit Recording form.

Step Two - Search database

Tip: It is a good idea to make sure that the recording you are trying to enter is not in our database already.  This can happen due to a misspelling in the title, etc. The best way to check this is:

1. Try seaching on just the Artists last name
2. If it a recording is of various artists, try using a few of the key words in the title.
3. To try these test, click on the "Select Recording" at the top of the form. A pop up window will appear.
4. In this pop up, you have three (3) search options:

  • Search by Artist
  • Search by Recording
  • Search by Label

5. Using the advise in the Tip above, see if you can locate the recording in our database.  If no results are returned, you are now ready to enter the recording.

Tip: It also a good idea to check that the Artists and the recording Label is in the database before you begin entering the reording info.

Step Three - Enter Recording

The two critical (and required) pieces of information that you must enter for a recording is the Recording Title and the Artists NameThe database will not accept your entry without them.

1. Check to make sure that the Artists is listed in our database. Click on the "Select Artists" field and a pop up will appear. Type in the Artist Name and click the " Search button".  If the Artists name appears in the results, double click on the name to enter it on the form.  (Note: if the artists name does not appear, you must go to the " Add/Edit Artists" form to enter it.)

2. Enter the Recording Title. - Enter the recording title in the "Recording Title" field.

3. Enter Artists - For the artists, click on the "Primary Artists" field and a pop up will appear. Type in last name of the artists. If found, a list of or a single artists with the last name will appear. Double click on the desired artists to enter it in the form. (Note: If the artists is not found, you must go to the "Add/Edit Artists" form to enter it. If there are more that one artists for the recording, you can enter them by clicking on the "Additional Artists" field. Follow the steps above to enter the artists in the form. (Note: The field in front of the additional artists field is used to select the appropriate separator between the artists names.)

(The above two pieces are all that is required to submit the recording to our database. If you know the remaining info, please enter it in remaining field.)

4. Enter Recording Label. Click on the "Select Label" field and a pop up will appear. Type in the label name and click the search button. If the label appears in the results, double click on the name to enter it on the form. (Note: if the Label name does not appear, you must go to the "Add/Edit Labels" form to enter it.)

5. Enter Label Catalog Number - This is the labels identifying number for the recording . (It is not the barcode number).

6. Enter UPC Code - This is the barcode number.

7.  Enter Release Year - This is the year the recording was release. This is helpful information to us. If you know it, please enter it.

8. Enter Release Date - This is the release date of the recording.  If you know this, please enter it. This date is what we use to populate our "New Releases Page". So if the recording was released within the last few months, this date will allow it to appear on our "New Releases" page.

9. Add Hyperlink - If you know the hyperlink to the artists webpage promoting the recording or to a sales site such as CD Baby, enter it here. (IMPORTANT! Do Not Include the HTTP:// in the URL you enter. Our database automatically adds this for you. If you do enter it, the LINK WILL NOT WORK).

10. Add Image - NewAgeReporter is the only one who can enter Recording Cover Art. If you would like it entered in our database, please contact us.

11. Recording Catagories - Select the catagory you feel best represents the music. 

12. Save the Entry - This is the most important step. To save your entry, click on the "Submit Form" button at the bottom of the screen. (Note: You must click on the Submit button to enter your info in our database, if not it will not be saved.)

Step Four - Add Recording Song Titles

(Note: Song titles are required for broadcasters to use our on-line playlist feature.)

1. Add Recording Song Titles - To add song titles, click on the "Edit Songs For This Recording" link located under the album title field at the top of the page.

2. Add Song Titles - Add the song titles in the Song Title fields in the same sequence as the they appear on the recording.

3. Add Edit Artists - (This is ans optional step) - If a recording has a Featured Artists or if the recoding is by Various Artists, you can add thse artists name to each song if desired. To add the artists, click on the "Edit Artists" link and a entry field will appear. Click on the Select Artists field and a pop up will appear. Type in the Artist Name and click the Search button.  If the Artists name appears in the results, double click on the name to enter it on the form.  (Note: if the artists name does not appear, you must go to the Add/Edit Artists form to enter it.)

4. Add Time - (This is optional) You can add the song time in the "Time" field.

5. Add Song Audio Hyperlink - (Thai is Optional) - You can add audio samples of a song by entering the hyperlink to the song sample if available on the artists website. (IMPORTANT! Do Not Include the HTTP:// in the URL you enter. Our database automatically add this for you. If you do enter it, the LINK WILL NOT WORK).

6. Save the Entry - This is the most important step. To save your entry, click on the "Submit Form" button at the bottom of the screen.